Payroll software: integrations and automation options

Payroll processing can be a time-consuming and complex task, but with Capium’s payroll software for accountants, things are made simpler. In previous blogs, we’ve covered topics like:

• Why accountants should use cloud-based payroll software
• How to pick the right payroll software for your firm 
• Features of payroll software
• How much payroll software costs. 

In this blog, we’ll look closely at the integrations and automation options that come with payroll software, using Capium’s cloud-based payroll software as the key example. 

Below, we’ll explain how each integration or automation is designed to streamline payroll tasks, improve accuracy, and ensure compliance. Let’s dive into these integrations and automations, how they work, and the benefits they bring to accountants.

1. RTI integration

Real Time Information (RTI) is a requirement set by HMRC that mandates employers to report payroll information at the time of each payroll run, rather than at year-end. Capium’s RTI integration ensures that every submission made through the payroll software is automatically compliant with HMRC’s regulations.

How it works: When you process payroll, the RTI data is generated and sent directly to HMRC. No need for manual input – everything is done for you, ensuring that payroll is submitted promptly and accurately.

Benefits: This integration reduces the risk of errors by automating submissions, saving you time, and ensuring that your practice stays compliant with HMRC’s RTI requirements.

2. Auto-enrolment automation

With auto-enrolment being mandatory for UK employers, ensuring employees are enrolled in pensions is a critical aspect of payroll management. Capium’s intuitive auto-enrolment option takes the stress out of this process by helping you manage employee pension enrolments, track eligibility, and generate the necessary reports.

How it works: The software makes it easy to enrol employees onto your clients’ pension schemes from directly within the software. It ensures contributions are calculated based on the correct rates and submitted in line with auto-enrolment laws.

Benefits: This feature simplifies the often complex process of pension enrolment, helping you avoid costly mistakes and ensuring that you meet all legal obligations without needing to manually process each employee’s details.

3. Accounting software integration

We’ve designed our payroll software to integrate seamlessly with other Capium modules, like bookkeeping and accounts production. This allows for effortless transfer of payroll data to the relevant financial records, ensuring consistency across your practice’s systems.

How it works: After processing payroll, the data is automatically pushed to Capium’s bookkeeping and accounts production modules. No need to enter payroll figures manually into multiple systems, reducing the risk of discrepancies and ensuring your records are up to date.

Benefits: This integration minimises duplication of effort, saves time, and boosts accuracy, making it easier to manage payroll alongside other accounting tasks. It also allows for a smoother workflow between different areas of practice, too.

4. Payroll reporting

Accurate reporting is vital for ensuring statutory compliance and providing clients with the information they need. Capium’s payroll software comes with an auto-generated reporting function, meaning you can easily provide clients with, and analyse, specific payroll reports as they’re needed.

How it works: The software automatically generates payroll reports based on the processed payroll data. These reports are customisable, allowing you to track key metrics like employee earnings, taxes, and deductions.

Benefits: We’ve designed this automation to simplify the payroll reporting process, ensuring that reports are accurate and delivered on time. It allows you to quickly generate reports for client review or statutory filings, streamlining what could otherwise be a tedious task.

Ready to get started with payroll software integrations?

With built-in integrations and automated processes like RTI submissions, auto-enrolment, and payroll reporting, our payroll software allows you to focus on providing top-tier service to your clients while enhancing the overall workflow within your practice. 

To see for yourself how Capium’s payroll software could help your firm, book a demo or sign up for a free trial today.